Privacy Policy

Last updated: October 29, 2026

1. Introduction

PayStub Guru ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our pay stub generation service at paystubguru.com (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

When you use our Service to generate pay stubs, we collect the following information:

  • Employer information (company name, address, phone, email)
  • Employee information (name, employee ID, address, phone, email, social security number)
  • Pay details (hours worked, rates, deductions, pay periods)
  • Country and state/province information

2.2 Automatically Collected Information

We automatically collect certain information when you use our Service:

  • IP address and location data
  • Browser type and version
  • Device information
  • Usage patterns and preferences
  • Cookies and similar tracking technologies

2.3 Anonymous Counts of Who Makes Pay Stubs

To learn whether our users are businesses, household employers or self-employed people, each PDF is counted (in our Cloudflare D1 database and in Google Analytics) with a few categories worked out in your browser from the form, such as:

  • whether the employer name looks like a business, matches the employee, or is blank
  • whether the employer email is a company domain, a free email service, or blank (not the address itself)
  • the pay type and frequency, the US state or Canadian province, and whether a logo, year-to-date totals or several stubs were included
  • whether saved details were used, and roughly how many employees are saved in your browser
  • your answer to "What's this stub for?", if you gave one

These are kept only as daily totals. No names, addresses, amounts, email addresses or ID numbers (SSN, SIN, TFN, NRIC) are stored with them.

3. How We Use Your Information

We use the collected information for the following purposes:

  • To generate and provide pay stub documents
  • To improve and maintain our Service
  • To provide customer support
  • To analyze usage patterns and optimize performance
  • To comply with legal obligations
  • To prevent fraud and ensure security

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

  • Service Providers: We may share information with trusted third-party service providers who assist us in operating our Service
  • Legal Requirements: We may disclose information when required by law or to protect our rights
  • Business Transfers: In the event of a merger or acquisition, user information may be transferred
  • Consent: We may share information with your explicit consent

5. Data Security

We implement appropriate security measures to protect your personal information:

  • Encryption of data in transit and at rest
  • Secure servers and databases
  • Regular security audits and updates
  • Access controls and authentication
  • Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information only for as long as necessary to:

  • Provide our Service to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Improve our Service

When we no longer need your information, we will securely delete or anonymize it.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request access to your personal information
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your personal information
  • Portability: Request transfer of your data to another service
  • Objection: Object to processing of your information
  • Restriction: Request restriction of processing

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience:

  • Essential Cookies: Required for basic functionality
  • Analytics Cookies: Help us understand usage patterns
  • Advertising Cookies: Used for targeted advertising (with consent)

You can control cookie settings through your browser preferences.

9. Payment Processing

We use Stripe as our payment processor for premium features. When you make a payment:

  • Your payment information is processed directly by Stripe and is not stored on our servers
  • Stripe's privacy policy governs the handling of your payment data
  • We receive only transaction confirmation and session details from Stripe
  • Your credit card information is encrypted and secure

For more information about Stripe's privacy practices, visit stripe.com/privacy

10. Emails: Receipts and Pay-Date Reminders

Receipts. After a purchase we email the address you gave Stripe a receipt with your access link, so you can use your premium time on another device.

Pay-date reminders (optional). If you sign up with the "Email me the day before … next pay date" form after making a pay stub, we store:

  • your email address, and when you confirmed it
  • the employee's first name, so the email says whose pay stub is due
  • the country, how often they're paid, and the next pay period
  • whether you also asked for tax-season reminders and news (a separate, optional box)
  • a one-way hash of your IP address, used only to limit sign-ups from one place

The rest of the pay stub (amounts, addresses, the employee's full name, and SSN, SIN or TFN) is not sent with a reminder sign-up. Details you save for next time stay in your browser.

Reminder data is kept in a Cloudflare D1 database in eastern North America, and emails are sent through Resend in the United States. We use it only to send the emails you asked for, and we never sell or share the list.

  • Confirmation first: nothing but a confirmation email is sent until you confirm
  • Unsubscribe: every email has a one-click unsubscribe link, and you can pause, change or remove each reminder
  • Stopping on its own: after three reminders in a row go unused, they stop
  • Deletion: unconfirmed sign-ups are deleted after 7 days, and everything else 30 days after you unsubscribe or the reminders stop

The private codes in access links and reminder links are never sent to Google Analytics.

11. Third-Party Services

Our Service may contain links to third-party websites or integrate with third-party services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

12. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

13. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

15. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

Privacy Inquiries: privacy@paystubguru.com
General Support: support@paystubguru.com
Website: https://paystubguru.com

We aim to respond to all inquiries within 48 hours.