Free Payslip Template for Australia
Fill in this free payslip template for anyone you pay in Australia. Unlike a Word or Excel template, the PAYG withholding, Medicare levy, super and year-to-date totals are worked out for you, and the live preview shows the exact PDF you download.
PayStub Guru is NOT a bank, employer, government agency, or financial institution. We provide payslip generation tools for legitimate record-keeping purposes only. Generated documents are not official employer records and must not be used for fraudulent purposes. Read Legal FAQ
A payslip template that does the maths
It covers what Fair Work requires on a payslip: your business name and ABN, the pay period and payment date, gross and net pay, the hourly rate and hours (or the annual salary), loadings and allowances on their own lines, deductions, and the super contribution with the fund's name.
Made for small businesses, sole traders with staff and households paying a carer or cleaner, for full-time, part-time and casual employees in every state and territory.
Payslip Information
Tax rates last updated 26 October 2026. Sources: ATO.
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Choose a free sample or a clean PDF next. Premium: A$3.99 for 24 hours.
What an Australian payslip must include
- The employer's name and ABN (if the business has one)
- The employee's name
- The pay period and the date of payment
- The gross and net amounts of pay
- Any loading, allowance, bonus, penalty rate or other separate payment, each shown on its own
- If paid by the hour: the ordinary hourly rate, the hours paid at that rate and the amount for them
- If paid a salary: the annual rate of salary
- Each deduction, with the name (or name and number) of the fund or account it was paid into
- Super contributions: the amount and the name (or name and number) of the super fund
Law: Fair Work Act 2009 section 536 and Fair Work Regulations 2009, regulations 3.45 to 3.48.
What must not be on a payslip
- Paid family and domestic violence leave. Fair Work Regulations 3.47 and 3.48 say it must not appear on a payslip; show the payment another way, such as ordinary hours.
- The employee's tax file number. It isn't required, and keeping TFNs off payslips protects the employee. The generator never prints it.
When and how to give payslips
- Within one working day of pay day.
- On paper or electronically, for example as a PDF by email.
- Keep employee records, including what was on each payslip, for 7 years.
Sample Australian payslip
Casual or part-time employee on $28.00 an hour, 76 hours in a fortnight, pay date 30 October 2026
| Ordinary hours: 76 × $28.00 | $2,128.00 |
| PAYG withholding | −$267.24 |
| Medicare levy | −$42.56 |
| Net pay | $1,818.20 |
| Super paid by the employer (12%) | $255.36 |
Worked out by this generator on the 2026–27 tax rates, with the tax-free threshold claimed (including the low income tax offset) and no other deductions. The ATO's withholding tables round differently and show income tax and the Medicare levy as one amount, so payroll software can differ by a few dollars. Any tax line can be typed over in the form. A casual loading should be shown on its own line rather than folded into the hourly rate.
Super on the payslip and Payday Super
The Super Guarantee is 12%. Since 1 July 2026 (Payday Super), super has to be paid with each pay and reach the employee's fund within 7 business days of payday, instead of quarterly.
The legal minimum is 12% of qualifying earnings, which broadly means ordinary time earnings, so overtime is left out. The generator works out super at 12% of gross pay, leaving out earnings lines with "overtime" in their name.
Enter the fund's name in the form and it prints on the super line, as the payslip rules require.
Filling in the template, step by step
- Employer: Business name, address and ABN. The ABN is checked as you type, and you can add a logo.
- Employee: Name and employee ID. Leave the TFN out; it isn't needed on a payslip.
- Pay: Hourly rate and hours, or annual salary; weekly, fortnightly or monthly pay; the pay period and payment date.
- Earnings and deductions: Add loadings, penalty rates, allowances and overtime as their own lines, with hours and a rate if they have them. Add deductions with the fund or account they go to.
- YTD and payment: Year-to-date totals count from 1 July. Choose bank transfer to print the last four digits of the account.
What this template doesn't do
- It makes the payslip only. It doesn't lodge Single Touch Payroll (STP) reports or pay super for you; those still go through your STP-enabled payroll software and super fund.
- Leave balances aren't shown. They are optional on Australian payslips.
- PAYG assumes the employee claims the tax-free threshold and has no study loan; type over the tax line if they don't.
Payslip template FAQ
Is there a free payslip template for Australia?
Yes. This template is free to fill in and preview, and free PDFs carry a watermark. Watermark-free PDFs cost A$3.99 for 24 hours of unlimited payslips, with no signup.
Does a payslip need an ABN?
Yes, if the business has one. The Fair Work rules require the employer's name and ABN on every payslip. Enter it in the Employer step and it prints under the business name.
When must employers give payslips?
Within one working day of pay day, on paper or electronically. Employers must also keep payslip records for 7 years.
What must not be on a payslip?
Paid family and domestic violence leave must not be shown on a payslip. Tax file numbers aren't required and are best left off.
Can I use it for casual employees?
Yes. Enter the ordinary hourly rate and hours, and add the 25% casual loading (or the loading in the award) as its own earnings line, since loadings must be shown separately.
Do payslips have to show leave balances?
No. Leave balances are optional on Australian payslips, although many employers include them. This template doesn't add them.
Important Legal Information
Please read these carefully before using our service. Misuse of generated documents is illegal and has serious consequences.
We Are NOT a Bank, Employer, or Government Agency
PayStub Guru is an independent software service. We are not affiliated with any: banks, employers, government agencies, tax authorities (IRS, HMRC, CRA, ATO, LHDN), financial institutions, or payroll companies. We do not verify employment or income. We provide software tools only.
Yes, it is completely legal to use a pay stub generator for legitimate purposes such as record-keeping, bookkeeping, or understanding payroll calculations. However, using generated pay stubs for fraudulent purposes (like misrepresenting income for loans or apartments) is illegal and constitutes fraud.
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